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Convert MBOX to PDF

Convert MBOX to PDF
MBOX to PDF converter. Extracts emails from MBOX to Adobe PDF format retaining folder structure. Downloads external images, embeds attachments into PDF documents and provides more advanced features.
Version: 4.21 released on August 22, 2022.
(4.7 / 64 reviews)

Convert MBOX to PDF for Outlook
"Convert MBOX to PDF" has an advanced version

The utility converts the email database files from the MBOX format to the Adobe PDF document format. This allows viewing them on all platforms and operating systems. Email programs use the MBOX file format for storing and transferring messages. Adobe PDF viewers are available on most platforms and operating systems.

To open or view MBOX files, you need to use email clients or special viewers. Many users don't use additional programs to work with mail and work in cloud mail services, such as Gmail or Outlook.com.

MBOX to PDF converter allows users to exchange messages with other users, no matter what email client they use. A regular modern web browser is suitable for viewing PDF documents.

Converting mail from MBOX to PDF files is an effective way to store messages in universal document format, easy to view on any device.

What is an MBOX file?

MBOX file format is used to store, import, and export email in popular email clients for Windows, macOS, Linux and Unix: Thunderbird, Apple Mail, Eudora, Opera, PowerMail, and others. Some cloud services like Google Takeout use the MBOX format to export messages.

What are Adobe PDF document files?

PDF format (Portable Document Format) was created back in the 90s by Adobe to store and print documents regardless of platform. After a while, it became popular, PDF viewers appeared everywhere, which makes it a convenient format for exchanging electronic documents.

PDF documents may contain formatted text, images, and attachments. This allows you to store most of the email message data and exchange it with other people.

Why convert MBOX file to PDF?

There are several reasons for MBOX2PDF email conversion:

  1. Compatibility. PDF is a convenient format for searching, viewing, and printing documents on many devices. It retains the original formatting of the message with pictures and attachments.
  2. Cross-platform. PDF viewers and printers are available on all modern platforms, including smartphones. Using PDF to share messages guarantees that recipients can open and read them no matter what device or operating system they are using.
  3. A separate file for each message. An MBOX file stores either the whole mailbox or messages from one mail folder. If the file gets damaged, all mail will be lost. The .mbox file can be very large, and you may not quickly find the message you want.
    When converting MBOX to PDF, messages are saved into separate files; if one of them is lost, the rest will remain intact.
  4. Images and formatting. Images in messages are often links to external Internet resources, and if the resource becomes unavailable, then images from messages disappear. When converting MBOX to PDF, external images are downloaded into messages and retain their original appearance.
  5. Safety. The PDF format allows you to set a password and electronic signature for each file protecting the content. The MBOX format does not provide this capability.
  6. Compliance requirements. Often, regulations or corporate policy decisions require all emails to be kept for a specified time. Separate PDF files are a great alternative to large databases of messages in MBOX format.

The utility for converting from MBOX to PDF does not require importing or manually connecting MBOX files to your email client. Once configured and launched, the job is done automatically. It doesn't matter how many MBOX files you need to convert.

Why can't you use an online MBOX to PDF converter?

MBOX files contain important and confidential data. When you use an online service to convert mail from MBOX to PDF, all your messages are sent to someone else's server. The data is processed on a third-party computer, and you have no control over the process. Only after it may you download your PDFs. In addition, MBOX files can be up to several gigabytes in size, and it will take a long time or maybe impossible to upload such files.

Unlike online converters, our utility works strictly on your local computer. Information from the converted MBOX file is not transferred anywhere. Your data will not fall into the wrong hands.

How to customize file names when saving PDF from MBOX?

You can select a folder for .pdf files on your disk or network share, and specify a template for flexible folders and PDF naming.

You can use macros in the target path: message subject, sender or recipient names and domains, sent and received dates, current date and time, Windows environment variables, and many others.

Advanced users can extract only the desired parts of the subject, body, and other fields of email messages for the target folder's names and the saved file using regular expressions.

What are the limitations when converting from MBOX to PDF?

There are no restrictions on the number and size of converted .mbox and resulting .pdf files. You can convert an unlimited number of folders and files as often as you want.

How to convert MBOX to PDF format massively?

The program can make bulk mail conversion from .mbox to .pdf files using scripts, batches, Windows Task Scheduler, PowerShell, and other automation tools. To do this, use the command line utility in the Professional Edition of the product.

If you run several command line apps at once, the automatic conversion of many MBOX files to PDF becomes much faster due to the parallel execution.

To schedule email conversion from MBOX to PDF, use the command line application and the standard Windows Task Scheduler. The scheduler allows you to flexibly configure the schedule parameters and run the utility without manually logging into a user account.

By converting email databases from MBOX files to the Adobe PDF document format, you receive separate files for each message, arranged in folders on the disk according to the original folder structure. In the future, you will be able to view and print separate PDF messages with attachments on different devices and operating systems without the need to install additional programs.


Why is saving MBOX to PDF better than other formats?

  • PDF viewers are available on most platforms.
  • PDF documents are suitable for easy exchange with other users.
  • PDF saves formatted text, message subject, date, recipients and sender data, attachment files.
  • PDF format is convenient for printing; this is one of its primary purposes.

How do I convert MBOX files to PDF?

  1. Select the source folder with MBOX files and specify the destination folder for PDF documents.
  2. Specify whether to process subfolders and create separate folders for each MBOX file.
  3. In the utility's settings, you can set additional parameters: creating folders for Gmail shortcuts, to save or embed attachments in PDF files, the need to download external images.
  4. Run the utility. Everything else is done automatically.
OutlookFreeware.com Outlook Ribbon
All utilities easily integrate with Outlook (optionally)

* This utility is for non-commercial home use only. It will not run in domain enviroment. Some of the described features and support for domain enviroment are available in advanced version of the utility only. Free version may have additional limitations.

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