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Export Contacts to vCard

Export Contacts to vCard
Exports Outlook contacts to vCard (VCF) files. It is possible to retain the original folder structure.
Version: 4.21 released on May 11, 2023.
(4.9 / 111 reviews)

Export Contacts to vCard for Outlook
You can download a free limited version down below

This utility exports Outlook contacts to vCard format (VCF files). It preserves the original contact information, including photos and source folder structure.

Main features

  • Exports Outlook and Exchange Server contacts to VCF files with support for vCard 2.1 and vCard 3.0.
  • Can export selected individual contacts or entire address book or several folders at once.
  • Exports contacts with all information, including first and last name, birthday, postal and email addresses, phone and fax numbers, notes, and photos.
  • Can maintain the original Outlook folder hierarchy if desired.
  • Automatically organizes resulting files into new folders during the export using built-in macros.
  • Saves contacts to separate VCF files or to a common single file.
  • Can auto-rename or overwrite existing files.
  • Batch mode and scheduling options are available in the Professional Edition to further automate the export process with command-line functionality.

About the vCard format

vCard is a file format standard for electronic business cards containing information such as first name, last name, birthday, postal and e-mail addresses, phones, faxes, notes, photos, website URL, and other contact fields. It is supported by many devices and applications, including Apple Contacts, Google Contacts, and Microsoft Outlook.

VCF files are widely used to share contact information on the web. The vCard contacts are sent as email attachments.

Why export Outlook contacts to vCard?

Saving Outlook contacts in VCF files allows you to send information to users of other applications and devices. Saved VCF files contain all contact information.

Saved contact cards can be used to import contacts into various devices and programs, including Lotus Notes, Mozilla, Thunderbird, Eudora, Microsoft Outlook, and many more.

The standard electronic business card files of vCard format are widely used for backup purposes due to its flexibility and universality.

How to manually save Outlook contacts to vCard format

  1. Open the required folder in your address book and highlight the contact you want to export to a vCard.
  2. Go to File > Save As.
  3. Select "vCard Files(*.vcf)" in the "Save as type" field when saving the file.
  4. Repeat steps 1-3 for each contact you want to save.

Disadvantages of manual export:

Manually exporting Outlook contacts to vCard format is time-consuming and error-prone if you have many contacts to export. Microsoft Outlook doesn't offer a built-in option to export multiple contacts to VCF files at once.

How to automatically export Outlook contacts to vCard format

This tool exports multiple contacts to common or individual VCF files at once. It accurately saves all contact information and provides customizable advanced options.

Benefits of automatic export

Automatic export of Outlook contacts to vCard format saves time and reduces the risk of data loss or corruption. It supports the conversion of multiple contacts and can export them from multiple Outlook profiles in bulk. The utility can save the source Outlook folder structure and create a new one based on the contact fields. It allows you to select the desired version of the vCard format. You can save contacts in separate VCF files or in one common file.

Steps to automatically export Outlook contacts to vCard format

  1. Launch the utility and select the desired folders containing the contacts to export. Or select the required contacts and start the utility from the right-click menu.
  2. Select the destination folder where you want to save the exported vCard files.
  3. Use ready-made macros to create new subfolders within the destination folder.
  4. Tick the "Create subfolders" option to maintain the original Outlook folder structure.
  5. Choose the vCard format version to use (2.1 or 3.0).
  6. Decide whether to save each contact in a single file by default or enable the "Allow multiple contacts per file" option.
  7. Select an overwrite mode for existing files.
  8. Click the Run button to start the export process.

Bulk export of Outlook contacts to vCard format

If you have the Professional Edition of the utility, you can use the command-line app to export in batch mode and schedule the process. Command line functionality allows you to convert contacts from multiple Outlook mailboxes to vCard in one go.


Can I export all my Outlook contacts to vCard format at once?

Yes, you can export all your Outlook address books to vCard format at once by selecting all Contacts folders when configuring the utility.

Can I export the company logo image to vCard along with other contact details?

Yes, the exported vCard files will contain all contact details, including images.

How can I organize contact information when exporting to vCard?

You can add a macro from the drop-down to the end of the path to a destination folder. The utility will then organize the resulting VCF files into new subfolders according to the selected contact field.

Is there a limit to the number of contacts I can export with this utility?

No, there is no limit to the number of source items that you can export using this utility.

Can I use this utility to export contacts from multiple mailboxes?

Yes, the Professional Edition of the utility includes the command-line application to export from multiple mailboxes, including public folders on an Exchange Server.

OutlookFreeware.com Outlook Ribbon
All utilities easily integrate with Outlook (optionally)

* This utility is for non-commercial home use only. It will not run in domain enviroment. Some of the described features and support for domain enviroment are available in advanced version of the utility only. Free version may have additional limitations.

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