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Import Messages from MSG

Import Messages from MSG
Imports emails from MSG files to the specified Outlook folder. It is possible to retain the original folder structure.
Version: 4.21 released on May 11, 2023.
(4.6 / 124 reviews)

Import Messages from MSG for Outlook
You can download a free limited version down below

Imports emails from MSG files to the specified Outlook folder. It is possible to retain the original folder structure.

This utility imports messages from MSG to Outlook, making them easy to access. Microsoft Outlook cannot preserve the source folder structure when importing MSG files. This tool successfully solves this problem. It accurately restores backup copies of your Outlook emails. It is a convenient and efficient solution for managing your archived emails directly in Outlook and restoring Outlook backups.

Main features

  • Allows you to import multiple MSG files at once, saving time and effort.
  • Maintains data integrity when importing email messages to your mailbox, keeping all the contents, metadata, internal properties, and attachments intact.
  • Imports MSG files into a specific mailbox folder, helping you to organize the imported messages as required.
  • Preserves the original structure of folders with source files, placing them in the same location as they were in the archive or backup.
  • Moves imported files to a different folder to prevent duplicates from being created if the utility is run again from the same location.
  • Marks imported messages as unread, so you can easily identify newly imported messages.
  • Supports bulk import of MSG files from multiple user profiles to different Outlook and Exchange Server public folders with the help of the command line app in the utility Professional Version.
  • Compatible with all versions of Outlook from 2007 and later to ensure a smooth importing process.
  • Easy to use; no technical knowledge required. The user-friendly interface of this utility makes it easy to use for both technical and non-technical users.

What is MSG format?

MSG is a file format used by Microsoft Outlook to store email messages and other Outlook items. Each email is stored in a separate file. It contains all the message data: message body, headers, attachments, formatting, and custom properties.

Emails in MSG format can be opened in Outlook one by one. To view and edit multiple MSG messages at once, you must import them into Outlook.

How to import messages from MSG files to Outlook manually

To import MSG into Outlook manually, you can use the drag-and-drop or copy-and-paste options.

  1. Select the source MSG files in the folder on your computer.
  2. Drag the selected files to a mailbox folder. Or copy the selected MSG files and paste them into the desired Outlook folder.

This process seems simple, but it has some serious drawbacks when you need to import multiple MSG messages:

  • The manual method is prone to errors. It is difficult to recognize which MSG files contain emails and which contain contacts or other Outlook items.
  • Importing emails manually can result in inconsistencies, such as duplicate or missing emails.
  • Importing multiple MSG files can cause Outlook to crash, making your emails inaccessible and potentially resulting in the loss of important information.
  • There is no way to preserve the folder hierarchy when manually importing MSG messages.
  • The manual process is time-consuming, especially if you have many emails to import.
  • When you manually import MSG into Outlook, there are no additional options available such as filtering, scheduling, and bulk import.

How to import emails from MSG to Outlook automatically

This tool easily imports emails from MSG files to Outlook, automatically detecting them among different Outlook items saved in MSG format.

Benefits of automatic email import from MSG to Outlook

The utility for importing MSG messages into Outlook saves time by automating the process, reduces the risk of manual errors, and offers additional options.

The tool can select only messages from a folder containing different MSG items. It preserves the original formatting and all message data and allows scheduled and batch import of MSG files from multiple locations.

The utility is fast and safe. It provides a final log report where you can see the results of the import performed. This allows you to ensure that all items were successfully imported or track the possible errors.

Steps to import emails from MSG to Outlook automatically

  1. Launch the utility and choose the source folder with MSG files.
  2. Tick the "Include subfolders" box to restore the subfolder structure during the import.
  3. Select the Outlook folder in which the messages are to be imported.
  4. You can also select the folder on your hard drive to move the processed files to after import.
  5. In the Advanced tab, select "Messages" to import only emails from the folder containing MSG files.
  6. To easily find new messages after the process is complete, enable the "Mark imported items as unread" option.
  7. Start the process by clicking Run and verify that the emails have been successfully imported into Outlook.

Bulk import of MSG emails to Outlook

The utility provides a special command line app for bulk importing MSG files from different locations. This app is available in the Professional Version of the product. It supports the mass import of MSG files into multiple Outlook mailboxes and Exchange Server public folders.

You can use Windows Task Scheduler to run the process at a specific time or interval.


How can I import multiple emails from MSG to Outlook at once?

You can drag and drop the selected files into an Outlook folder. However, this is a tedious process if the folder with MSG files contains not only messages but also other Outlook items, such as contacts or calendar entries. This method is unsuitable if you need to place the messages according to the source folder structure.

This utility accurately imports all MSG messages from a source folder into the Outlook mailbox, preserving the subfolder hierarchy and marking the messages as unread if necessary.

Where are my MSG files imported?

You specify the Outlook folder where the MSG files will be imported when setting up the utility. If you want to save them in the same subfolders as on the drive, check the "Include subfolders" option.

Can I import MSG files to multiple mailboxes?

Yes. The utility allows you to import MSG files to multiple mailboxes using command line options, which can save time and effort.

Is it possible to import other Outlook items like contacts, tasks, or calendar events from MSG files?

Yes, it's possible to import other Outlook items from the specified folder with MSG files. To do this, select the required item types in the Advanced tab.

Can I use this utility to transfer emails between two Outlook profiles?

If your main task is to transfer messages between two or more Outlook profiles, we recommend that you use the utilities to Export Outlook Folders to PST Files and Import PST to Outlook.

Can I import MSG files into Outlook PST data files with this utility?

You can use this utility to save imported MSG messages, contacts, or other items to a separate PST file after importing them to Outlook.

However, we recommend a direct way to convert MSG to PST. This converter offers several advanced options and allows you to import your MSGs directly into a new or existing PST file.

Can I import messages in other formats to Outlook?

You can use the utilities to import messages stored in other popular email formats, such as EML, PST, and MBOX, into your Outlook mailbox.

Can I import MSG to Outlook on a Mac?

No. The utility is designed to import MSG to Outlook on a Windows computer.

Can I save messages to MSG files with this utility?

In order to save (export) messages to the MSG format use another utility

OutlookFreeware.com Outlook Ribbon
All utilities easily integrate with Outlook (optionally)

* This utility is for non-commercial home use only. It will not run in domain enviroment. Some of the described features and support for domain enviroment are available in advanced version of the utility only. Free version may have additional limitations.

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