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Import Contacts from MSG

Import Contacts from MSG
Imports Outlook contacts from MSG files to the specified folder. It is possible to retain the original folder structure.
Version: 4.21 released on May 11, 2023.
(4.6 / 153 reviews)

Import Contacts from MSG for Outlook
You can download a free limited version down below

Imports Outlook contacts from MSG files directly to the specified folder. It is possible to retain the original folder structure.

This utility allows you to import contacts from MSG files into a selected Outlook folder for viewing, editing, and sharing. It saves time and effort by automating the process and ensuring that new contacts are seamlessly added to your Outlook address book.

Main features

  • Imports multiple MSG files to Outlook address book at once, with no limitations.
  • Ensures that all contact details contained in the MSG files are imported intact, including name, phone number, email address, picture, notes, marks, and attachments.
  • Allows users to specify the destination Contacts folder for easy organization and access to information.
  • Retains the original folder structure to save the same organization and hierarchy of contacts as before.
  • Can move the source MSG files to a different location after the process is complete, avoiding duplicates if run repeatedly from the same folder.
  • Allows the owners of Professional Version to use the command line options and scripts to further automate the process and import files from multiple locations.
  • Enables regular import of MSG files using the command line application and Windows Task Scheduler.

What is MSG format?

MSG is a file format designed specifically for Microsoft Outlook and Exchange Server. It stores individual email messages, contacts, calendar entries, and other separate items. The MSG format is commonly used to back up and transfer information.

Why import contacts from MSG files?

There are several situations where you may need to import contacts from MSG into your Outlook address list:

  • Review and update previously saved contacts.
  • Search for required information. By importing MSG contacts to Outlook, you can centralize them in one place and make them easily searchable.
  • Edit contact details. If the contact information needs correcting, it's best to do it right in Outlook.
  • Share and review contact information before sending it to someone else.
  • Import contacts received from other persons in MSG format into your Outlook mailbox.
  • Restore backups and archives while preserving contact information, properties, attached files, images, and folder structure unchanged.

How to import contacts from MSG files to Outlook manually

Importing MSG files into the Outlook address book manually is a very simple process, but only if you have a few files. If you have many, the manual method is not suitable and may be unsafe.

Steps to import MSG contacts to Outlook manually:

  1. Open the Outlook address book folder for the new contacts.
  2. Browse for the MSG files containing the contacts to import.
  3. Select the required files.
  4. Drag and drop or copy and paste the contacts into the open Outlook folder.

There are significant drawbacks to manually importing MSG files to Outlook:

  • Risk of mistakes. If you accidentally select the wrong files, it can result in importing incorrect data, creating duplicates, or, conversely, some information may be missing.
  • It is unsafe for your data. If you have a large MSG archive to import, it may cause the application to crash, resulting in data loss or having to start from scratch.
  • Limited features. The manual import method does not allow you to use additional options compared to an automated solution.
  • Time-consuming process. If you have dozens or even hundreds of source files in different folders, the process takes a long time and requires a lot of attention.

How to import contacts from MSG to Outlook automatically

This professional tool automatically detects and imports contacts from MSG files into the Outlook address book. It can be configured to search a specific folder for MSG files containing contacts and then import them to a specific Outlook folder. This is a powerful and efficient way to import MSG contacts into Outlook.

Benefits of automatic import of contacts from MSG to Outlook

  • Automatically selects contacts from the source folder with MSG files containing other types of Outlook items.
  • Saves time and nerves, ensuring the accurate and secure import of any number of source MSG files.
  • Maintains a seamless workflow by automatically recreating the original folder structure where necessary.

Steps to import contacts from MSG to Outlook automatically

  1. Launch the utility from within Outlook or a standalone application.
  2. Locate a source folder containing MSG files.
  3. Specify the destination address book folder.
  4. Select the "Include subfolders" option if you want to preserve the original folder structure.
  5. Optionally, specify the folder to move the source files to when the process is complete.
  6. Choose "Contacts" in the Advanced tab.
  7. Run the tool, and it will automatically import new contacts into the specified folder.

Once the import is complete, you can check the address book for duplicates or use special automated tools to remove duplicates immediately. Read more about finding and removing duplicate contacts in Outlook.

Bulk import of MSG contacts to Outlook:

Bulk import of MSG files to Outlook is available when the Professional Edition of the utility is installed. It provides a command line application to create import scenarios for multiple locations. You can use the command line app with scripts, .bat files, and Windows Task Scheduler. This allows you to further automate the process and run the utility on schedule.


Can I import multiple contacts from MSG to Outlook at once?

Yes, you can import as many MSG files as are contained in one folder.

For automatic mass import from multiple folders, use the command line, scripts, and Windows Task Scheduler in the Professional Version of the product.

What is the difference between the manual and automatic import of contacts from MSG files to Outlook?

The difference is that the manual method requires you to manually drag or copy and paste the MSG files into an Outlook folder. When importing the contacts automatically, you simply select a source and a destination folder, and the utility does the rest. The automatic method also offers additional options, such as preserving the subfolder hierarchy and moving the processed MSG files to a specified folder on your drive.

Can I import contacts to a specific Outlook Contacts folder?

Yes, both the manual and automatic methods allow you to specify the Outlook folder where the imported contacts will be placed.

Are there any limitations to importing contacts from MSG files to Outlook?

There is no limit to the size or number of files. Note that the process may take longer if you have many MSG files or if they are large in size.

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All utilities easily integrate with Outlook (optionally)

* This utility is for non-commercial home use only. It will not run in domain enviroment. Some of the described features and support for domain enviroment are available in advanced version of the utility only. Free version may have additional limitations.

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