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Export Outlook to PDF

Export Outlook to PDF
Saves Outlook email messages to Adobe PDF files with attachments and downloading external images.
Version: 4.21 released on May 11, 2023.
(4.6 / 183 reviews)

Export Outlook to PDF
You can download a free limited version down below

Saving messages from Outlook to PDF simplifies email archiving. It is easier to search in Adobe PDF documents, and all attachments are next to them. PDF files facilitate the exchange of documents with other users: they can be viewed and printed on any computer without Outlook. Unlike Microsoft Word documents, Outlook does not allow you to export your email messages to PDF files. If you have a PDF printer installed, you can use the message printing feature to print the selected messages to a PDF printer, but this is a very limited method. Each time you have to select the messages you want to print, the attachments are not being saved, and the original Outlook folder structure is not created on your disk. This utility enables you to save email from all selected Outlook folders to PDF files automatically.

Program to save Outlook messages to PDF

  • Exports messages from multiple Outlook folders to PDF at once.
  • Converts PST data files and Outlook mailboxes to PDF.
  • Creates the original Outlook folder structure on a disk or network share.
  • Automatically renames, overwrites, or skips existing PDF files.
  • Saves message attachments, inserting links to saved files in the message header.

Organize Outlook export to PDF

  • Can download external images in the HTML text of the message.
  • Can move exported messages to the selected Outlook folder or delete them.
  • Allows you to save emails for a certain period.
  • Provides the ability to customize the page settings of PDF documents.
  • Configures the message header, including CC and BCC if needed.
  • Uses macros in the names of PDF files to specify the resulting documents as needed, as well as automatically sort them.

Automatically save email from Outlook to PDF

  • Integrates with Outlook rules by automatically exporting incoming and outgoing messages to PDF.
  • Command line allows you to archive email to PDF from batch files and PowerShell scripts.
  • Allows you to save Outlook emails to a PDF on a schedule.

To convert Outlook email to PDF files with attachments or save Outlook PST to PDF, select the desired mailboxes and Outlook folders, specify the folder for the resulting PDF files on your disk or network share, and then run the utility. If necessary, specify the mode of overwriting existing PDF files, adjust page and header settings, enable attachment and external image saving mode. The utility can automatically move exported messages to another Outlook folder or delete them. This can be useful for periodically archiving your mail to avoid duplicating previously exported messages.

When you specify paths to PDF files, you can use any message fields, such as subject, email addresses, sender and recipient names, user domain, send and receive dates, Windows environment variables, and many others.

The product contains a command-line application which can be used in your batch files, scripts, and other scenarios to organize the archiving of Outlook messages to PDF files of any complexity. Any number of Exchange Server and Office 365 mailboxes and Public Folders available in your Outlook profiles are supported. Exporting to PDF from command line can be used in Windows Scheduler to archive Outlook email by schedule.

OutlookFreeware.com Outlook Ribbon
All utilities easily integrate with Outlook (optionally)

* This utility is for non-commercial home use only. It will not run in domain enviroment. Some of the described features and support for domain enviroment are available in advanced version of the utility only. Free version may have additional limitations.


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