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Convert MSG to PDF

Convert MSG to PDF
Converts Outlook MSG files to Adobe PDF format. It is possible to retain the original folder structure.
Version: 4.21 released on August 22, 2022.
Tags: msg pdf convert
(4.9 / 111 reviews)

Convert MSG to PDF for Outlook
"Convert MSG to PDF" has an advanced version

The utility converts Outlook MSG emails to Adobe PDF with attachments and original formatting, retaining source folder structure. Allows batch conversion of MSG to PDF.

  • Convert Outlook MSG emails to PDF with no data loss. Save attachments, links, message headers, original formatting, and the source folder structure.
  • Print multiple MSG files to PDF.
  • Transform MSG archives to a universal format in a couple of clicks.
  • Convert MSG to PDF without launching Outlook and Adobe Reader.
  • Share saved Outlook messages with users who don't have Outlook.

Why convert Outlook MSG emails to PDF?

Microsoft Outlook uses MSG file format to export and store messages. MSG is Outlook's internal format that other programs cannot recognize.

Adobe PDF is a commonly used and safe file format. PDF is a platform-independent format that allows to view documents in Adobe PDF viewers or most internet browsers. Save Outlook MSG emails as PDF files, and you can open, exchange, and print your messages freely, without using email programs or other additional applications.

The reasons for MSG2PDF conversion:

  1. Compatibility. PDF is a universal format for viewing and printing documents on any device. It allows the exchange of message files retaining the original formatting, pictures, and attachments.
  2. Platform-independent. PDF documents can be viewed in different operating systems. A user of any modern electronic device can open, read, and print a message in PDF format.
  3. Images and formatting. When converting MSG to PDF, you save all the formatting and images as in the original document. Even external images from Internet resources are downloaded into messages.
  4. Safety. You can protect your messages' content by setting a password and electronic signature for each PDF file after conversion from MSG.
  5. Compliance requirements. Often regulatory requirements or corporate policies set up email storage restrictions. After exceeding the limits, you can no longer receive new messages, and the old ones may be deleted. Convert your email from .msg to .pdf, and you can view it later, even without Outlook.
  6. Legislative requirements. When you need to present your emails in legal document format, i.e. in non-editable form, PDF is the most appropriate one. After conversion from MSG to PDF, you can present your emails as legal proof.

How to convert MSG to PDF with attachments and original formatting?

Convert MSG files to PDF with attachments in a few clicks:

  • Open the utility settings.
  • Select the folder with .msg files to convert.
  • Specify the target folder.
  • Run the utility, and all further work will be done automatically.

When you check the Include subfolders option, the original folder structure is preserved.

Key features of the utility:

  1. Converts Outlook emails from MSG to PDF, keeping the original folder structure.
  2. Saves attachments to a separate folder, with links to the saved files in the message header, or embed attachments directly to the PDF file.
  3. Saves sender and recipient addresses from MSG messages to PDF files.
  4. Allows printing of Outlook emails to PDF with the page parameters already set.
  5. Safely converts MSG files to PDF, renaming or skipping existing ones when necessary.
  6. The command line application provides the batch convert MSG to PDF option.
  7. Maintains data integrity of Outlook emails; links in emails are also saved when exporting to PDF.

If you need to convert Outlook messages to PDF directly, use our utility to export messages from Outlook to PDF.

The utility for converting .msg files to PDF does not require you to launch Outlook. Convert MSG files saved on disk to PDF without Outlook automatically after configuring the utility in a few clicks of the mouse.

Why can't you convert MSG to PDF using online services?

MSG files contain your important confidential data. When you use an online service to convert MSG to PDF, all this data is sent to a third-party server, and you have no control over it. Also, uploading many MSG files to the online service takes a long time or is impossible.

Unlike online converters, our utility only works on your computer. No data is transferred anywhere; everything remains in your hands. Using this utility, the important information in your messages is safe.

How to save multiple Outlook emails as PDF files?

To perform the bulk conversion from .msg to .pdf files, use the command line application included in the Professional Edition of the product. The command line app allows converting many files from complex folder structures on multiple computers.

How to batch convert MSG to PDF easily?

For batch converting MSG files to PDF, use the command line app of the utility. The ready-made settings for launching on the command line are available in the utility setup window, to the right of the Configure button.

You can convert Outlook MSG messages to PDF files on schedule using Windows Task Scheduler. The command line allows you to flexibly configure the schedule parameters and automatically use the program, even without logging into the Outlook account.

Is it possible to change the naming for the resulting PDF files?

The original filenames are preserved during the MSG to PDF conversion by default, and the extension changes from .msg to .pdf. However, you can set a rule for file or folder naming using macros with dates, subject, recipient and sender addresses, and other message data. This makes it possible to create a new folder structure for final PDF messages automatically.

Are there any limitations when converting MSG to PDF?

There are no restrictions on the number and size of converted MSGs and resulting PDFs. The number of folders is unlimited. During the conversion, the utility saves all data from .msg files supported by the PDF format: subject, sender and recipient addresses, attachments, message text with original formatting, and pictures.

How to convert email archives from Outlook MSG to PDF format?

Outlook uses MSG format to store separate messages. However, this is the internal Outlook format, and it is impossible to view or print your saved email without MS Outlook installed. Convert the folders with several .msg files to PDF in a couple of clicks running the utility and your messages will be stored in handy-to-use individual PDF documents.


How to save emails with hyperlinks as PDF?

The utility automatically saves all links in emails during MSG to PDF conversion.

How to automatically name my PDF in MSG to PDF conversion?

You can create a number of templates for file and folder naming using macros. Choose message fields to construct the file name: date, subject, recipient and sender addresses, or other. For example, you can set a file name:
{DATE#yyyyMMdd HH_mm_ss} {*FROM#EMAIL} {*SUBJECT:80}.pdf

How to print MSG files to PDF?

Method 1.

Print Outlook MSG to PDF manually by following these steps for each .msg file:

  1. Open the required .msg file in MS Outlook.
  2. Open the print dialog (Ctrl + P).
  3. Select PDF as your printer.
  4. Press Enter.

The manual approach seems easy to try, however it has certain limitations:

  • For several files the process takes a lot of time.
  • You can open only up to 15 files in Outlook at a time.
  • You cannot save attachments, links, and external images when converting MSG to PDF manually.
Method 2.

Use the utility for MSG to PDF conversion. It is a professional solution that allows you to convert .msg files to PDF safely and efficiently, and you can batch convert Outlook MSG to PDF with all the attachments. No data is lost when you perform MSG to PDF conversion with this tool. The whole process takes several minutes, and there are no limitations concerning the number of files to convert.

Where can I view the attachments after exporting Outlook MSG emails to PDF?

You have two options for saving attachments while converting MSG to PDF.

  1. If you choose the Save next to PDF files option, you save the attachments to separate folders. Then you can view or open them without opening the PDF document. Here, links to attachments are embedded in the PDF file's message header.
  2. If you select the Embed into PDF files option, the attachments can be opened when viewing the PDF. Here, you can share the resulting PDF documents along with embedded attachments without regard for sending additional files. These PDFs are larger in size than in the previous option.
OutlookFreeware.com Outlook Ribbon
All utilities easily integrate with Outlook (optionally)

* This utility is for non-commercial home use only. It will not run in domain enviroment. Some of the described features and support for domain enviroment are available in advanced version of the utility only. Free version may have additional limitations.

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