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Backup Outlook and Exchange Folders

Backup Outlook and Exchange Folders
Makes an incremental backup copy of email messages, contacts, appointments, meetings, tasks, notes, journal entries and other Outlook items into MSG files.
Version: 4.21 released on May 11, 2023.
(4.5 / 167 reviews)

Backup Outlook and Exchange Folders
You can download a free limited version down below

Main features

  • Performs a one-time or periodic backup of your mailboxes, public folders, PST data files, and other Outlook/Exchange Server storages.
  • Saves data in separate MSG files.
  • Maintains the original folder structure.
  • Allows to avoid duplicates and saves time due to incremental data archiving.
  • Works with Outlook search folders, allowing you to filter messages even more flexibly.
  • Creates final CSV report file.
  • Performs automatic scheduled backups.

What are the reasons for backup Outlook and Exchange folders?

Regular backups of your email, contacts, calendars, and other mailbox data is required for different reasons:

  1. It provides the reliability and accessibility of information in case of various failures. Such failures may be very different in nature, for example:
    • damage due to software errors and network outages,
    • hard drive and other storage system failures.
  2. You should always remember that PST files are unreliable, often fail, and become broken.
  3. Even cloud and server-side technologies do not prevent you from accidentally deleting Outlook folders and items, which are difficult or impossible to restore.

Why use the utility

Unlike other solutions, our freeware utility uses a simple and reliable MSG format to store backups of your important data. MSG is native and the most complete format for storing Outlook messages, contacts, appointments and meetings, tasks, notes, journal entries, documents and other items.

Key benefits of the utility:

  • The utility creates the original folder structure on your disk drive or network share.
  • Saved MSG files contain additional data for easy browsing and searching, using a standard and familiar environment, such as Windows Explorer.
  • In general, the backup looks almost like your Outlook mailbox.
  • This backup copy is much more reliable than any alternative methods using a single data file. In case of damage to some of the files, the rest will remain available.
  • One of the important advantages of our add-in is the ability to archive your data incrementally. Simply specify the location of the CSV backup report file, and the tool will utilize this file to copy only new and modified items next time. This will prevent the need to make a full backup copy every time, because full backup takes a lot of time and computer resources.

How to use the utility

Our instrument is very easy to use:

  1. Select Outlook / Exchange Server folders for backup.
  2. Specify a folder on the disk or network share for backup copy.
  3. Indicate where to download the report file.
  4. Save the settings.
  5. In the future, just click Run, and the utility will do the rest for you.

The report file can be opened in Excel, and you are free to see the results of the last backup.

Periodic archiving, according to the schedule, is available to Professional Edition owners. To use it, create a task in a Windows Scheduler, and specify the desired time and frequency of backups.

OutlookFreeware.com Outlook Ribbon
All utilities easily integrate with Outlook (optionally)

* This utility is for non-commercial home use only. It will not run in domain enviroment. Some of the described features and support for domain enviroment are available in advanced version of the utility only. Free version may have additional limitations.


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