"Worked great! Thanks a bunch :)"
"It is a great product. Thank you keep up the good work and will definitely spread the word, and keep the product in mind for future use."
"It did the job it needed."
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Backup Outlook and Exchange Folders
The utility performs a one-time or periodic backup of your mailboxes, public folders, PST data files, and other Outlook/Exchange Server storages. The utility uses MSG format for archiving; it is native and the most complete format for storing Outlook messages, contacts, appointments and meetings, tasks, notes, journal entries, documents and other items.
Regular backups of your email, contacts, calendars, and other Outlook data is required. It provides the reliability and accessibility of information in case of various failures. Such failures may be very different in nature, from damage due to software errors and network outages to the hard drive and other storage system failures. You should always remember that PST files are unreliable, often fail, and become broken. Even cloud and server-side technologies do not prevent you from accidentally deleting Outlook folders and items, which are difficult or impossible to restore.
Unlike other solutions, our backup utility uses a simple and reliable format to store backups of your important data. It creates the original Outlook/Exchange Server folder structure on your disk drive or network share. Saved MSG files contain additional data for easy browsing and searching, using a standard and familiar environment, such as Windows Explorer. In general, the backup looks almost like your Outlook mailbox. This backup copy is much more reliable than any backup methods using a single data file. In case of damage to some of the files, the rest will remain available.
One of the key advantages of our utility is the ability to archive your data incrementally. Simply specify the location of the CSV backup report file, and the tool will utilize this file to copy only new and modified items next time. This will prevent the need to make a full backup copy every time, because full backup takes a lot of time and computer resources. The utility is very easy to use. Select Outlook/Exchange Server folders for backup, specify a folder on the disk or network share for backup copy, and the location of the report file. In the future, just click "Run", and the utility will do the rest for you. The report file can be opened in Excel, and you will see the results of the last backup.
Periodic archiving, according to the schedule, is available to Professional Edition owners. To use it, create a task in a Windows Scheduler, and specify the desired time and frequency of backups.
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All utilities easily integrate with Outlook
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* This utility is for non-commercial home use only. It will not run in domain enviroment. Some of the described features and support for domain enviroment are available in advanced version of the utility only. Free version may have additional limitations.
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Ask any questions on our forum
We are always happy to help you with our utilities and answer any related questions.
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How to Backup Outlook Mailboxes and Folders?
From this step-by-step guide, you will learn how to quickly and safely create an archive of your Outlook folders and mailboxes.
- Download and install the utility.
- Start OutlookFreeeware.com Utilities from Windows Desktop or Start Menu.
- Click the Configure... button and select the required Outlook profile and one or more folders:
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- Specify a folder on the disk or network share to save the backup copy:
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- Run the tool and wait until it finishes.
- At the end, the program will report the number of saved items of each type:
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Related utilities:
Export Messages to EML,
Export Messages to Text,
Export Messages to MBOX,
Export Contacts to vCard
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"Backup Outlook and Exchange Folders" has an advanced version. Please take a look at the key differences of free and advanced versions of the utility:
Feature set |
Outlook Freeware |
Advanced Version |
Fast and easy to use Outlook add-in |
Yes |
Yes |
Standalone launcher desktop application |
Yes |
Yes |
Allowed to run in domain enviroment |
No |
Yes |
Ability to save configuration |
No |
Yes |
Working with multiple Outlook profiles |
No |
Yes |
Integration with Outlook rules |
No |
Yes |
Advanced configurations for the utilities |
No |
Yes |
Macros for parameters and messages |
No |
Yes |
Multiple configurations for each utility |
No |
Yes |
Support for Outlook Search Folders |
No |
Yes |
Command line support |
No |
Yes |
Ability to install for all users of the machine |
No |
Yes |
Support for Outlook Shared/Delegated Folders |
No |
Yes |
Support for Exchange Server Public Folders |
No |
Yes |
Support for Exchange Server Online Archives |
No |
Yes |
Support for Exchange Shared Mailboxes |
No |
Yes |
Support for signed and encrypted secure messages |
No |
Yes |
Support for Symantec/Veritas Enterprise Vault |
No |
Yes |
Bulk processing of Exchange mailboxes and Outlook PST files |
No |
Yes |
All available utilities in one package |
No |
Yes |
Product support |
Community forum |
Yes |
Product documentation |
Web site content |
Online Help and PDF |
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Download advanced version of "Backup Outlook and Exchange Folders"
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Download free limited version of "Backup Outlook and Exchange Folders"
Version 4.17, released on December 11, 2020
System Requirements:
Microsoft Office Outlook 365, Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, Outlook 2007.
Microsoft Windows 10, Windows 8/8.1, Windows 7, Windows Vista, Windows XP SP3.
OutlookFreeware Utility Manager is required to install and run this utility.
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